Wholesale distribution software
Every order, from the moment it arrives to the money in the bank.
RepBuddy runs the whole operation: orders taken on WhatsApp, written by your reps, or pasted in from an email; picking and packing in the warehouse; invoices under your own branding; payments, statements and what everyone owes you.
Built for distributors running the business out of spreadsheets, a phone and a stack of paper.
The order arrives
A WhatsApp message, a rep in the field, or an email you paste in.
02Priced for that customer
Their tier, their promotions, their minimums — applied without anyone remembering.
03Picked and packed
Scanned against the order, shorts recorded, the office told when it's done.
04Invoiced and paid
Your invoice design, sent from your address, with a link the customer can open.
Three ways an order arrives
Your customers order the way they already order.
Most wholesale orders still come in by phone and message. RepBuddy takes them there instead of asking anyone to change.
By WhatsApp
A customer messages your number — typed, a photo, or a voice note. The agent prices it, reads it back, and places it when they say DONE.
Read morePasted from an email
An order that came in by email or text becomes a reviewable draft, priced and ready for someone to confirm.
Read moreThrough a rep
Your rep writes the order on their phone standing in the store, with the customer's prices in front of them.
Read moreWhat's inside
One system instead of five.
Products & pricing
Catalogue, imports, price tiers per customer, promotions, minimums and case packs, barcodes, reorder points.
Invoicing & A/R
Your own invoice design, one-click emailing, statements, credit memos, an ageing report that's current — and a month-end package for your accountant.
Warehouse
Pick and pack against a barcode, record shorts, tell the office the moment an order is packed.
Reps & commissions
A field app, commission on collected revenue, and a Manager role for the person who runs the day without being the owner.
Marketing
WhatsApp promotions with opt-outs handled, branded flyers, and your whole catalogue as pages or a PDF.
Buying & vendors
Purchase orders, receiving, vendor bills and credits, and 1099 reporting at the end of the year.
Straight answers
What RepBuddy is not.
Worth knowing before you spend a call finding out.
- It isn't accounting software. It invoices, takes payments and tracks what you're owed. There is no chart of accounts you control, no payroll and no tax filing — your accountant still does that. The double-entry bookkeeping underneath is what keeps your receivables honest.
- It isn't a shop. RepBuddy is the system behind your wholesale business, not a storefront for the public to buy from.
- WhatsApp needs your own number. You connect it by scanning a code, the way WhatsApp Web works. It only replies to people who are your customers — it stays silent with everyone else.
- Promotions go out slowly on purpose. Messages are spaced out and capped per day. Blasting a thousand people at once is how a number gets blocked.
See it against your own catalogue.
The fastest way to judge it is with your products and your prices in it. That takes an import and about half an hour.